The brief
Following the successful organisation of their 2010 Annual Meeting in Prague for 800 delegates we were tasked with the overall event management for the 2011 conference for all Skype employees.
Our solution
Our contract included the coordination of services listed below for the event which involved 1200 employees.
- Coordination and booking of flights for all delegates flying from 8 different countries from around the world
- Travel logistics on the ground to transfer delegates between the airport, 7 different hotels, the conference venue and party venues
- Coordination of arrangements at 7 hotels across the city including staffing
- Management of their annual meeting including venue liaison, audio visual, catering, workshops, signage and crew coordination
- Organisation of their after show party at a leading night club in the city including transfer logistics from the hotels to the venue, entertainment, outside catering and decor
- Management of a second day of individual business unit meetings held across multiple venues
- Management of all 3rd party supplier contracts and payments
As with the 2010 meeting in Prague the conference was deemed to be a huge success despite the challenging logistics. This annual event offered their global employees the rare opportunity to network with their peers and to learn more about the vision for the future from their CEO and Directors.
