Activity & family days

Effective Event Solutions are pleased to offer a comprehensive event management service for your next corporate staff and family day at any location of your choice throughout the country.  We will provide you with ideas, arrange all the activities to suit your day, and make sure the whole event runs smoothly.

This type of day is a perfect way to say thank you to your staff, or for relationship building between departments or with suppliers.  It does not matter whether your day is for 500 or 10,000 people, we guarantee the fun and the food will keep flowing.

Our full range of services are summarised below, which will alleviate the pressure associated with a large-scale event, leaving you to enjoy your day!

First Aid

Our medical partners are one of a very small number of independent UK companies with the experience and expertise to plan and provide medical support services at large licensed events.  The Event Safety Guide (HMSO) states that event organisers must ensure “a competent organisation” is appointed to manage medical services at an event, and that this organisation “should be experienced in the medical management of similar events”.  We can provide a single equipped medic for small low risk events, or complete medical centres, ambulances, paramedics, nurses & doctors for larger events.

Ancillary Equipment

All manner of ancillary equipment can be provided to include:

  • Furniture, including a wide range of banqueting, exhibition, tiered grandstand seating & event chairs
  • Tables for banqueting, ‘al fresco’ dining, catering preparation, exhibitions and hospitality use
  • Linen – table top or chair covers in a vast range of styles
  • Cloakroom facilities

Staffing

General: With large scale events, involving potentially large numbers, it is necessary to have the sufficient number of event management & production staff working to cover the many and varied duties on the day.  The duties for the day are allocated on a rotation basis with each staff member in radio contact to deal with any matters that need to be dealt with more urgently.  We work to the set guidelines of the NOEA which in the case of staffing are:  “Adequate staff must be provided to supervise preparation of the site and to ensure that adequate controls are exercised before, during and between any or all events.”

Security: For all major events it is felt necessary to employ a specialist firm to organise and monitor security of the site.  They are members of the relevant Security Association, and wear distinctive markings or uniforms.  Supervision of site surrounds and the monitoring of fences, gates and access points is an essential part of the overall security arrangements.

Car Parking: In conjunction with our professional car-parking contractor, we would recommend the correct level of parking marshals and management to adequately cope with the potential number of cars arriving on site.

Temporary Facilities

Toilets/Showers/Washrooms: We will recommend a wide range of temporary toilets, shower facilities and washrooms for your specific requirements.  These can range from deluxe units for VIP hospitality events or standard units for large-scale family days.

Cabins: Supplied for temporary office use on site, for storage, staffing canteens, ticketing offices and personnel meeting rooms.

Accommodation: Sleeper units are ideal for events and projects where overnight accommodation is needed for a short or long term period.

Hospitality units: Hospitality units provide a professional, comfortable environment to entertain guests and set up displays. These units can cater for every eventuality when it comes to your company projecting the professional image to intended customers.

Kitchens & Refrigeration: Production kitchens, preparation units and portable cold-rooms/freezers suitable for events of any size

Temporary Site Supplies

Power: We will advise on all aspects of temporary electricity supply via generator together with distribution panels, power extension leads, approved bundied fuel storage tanks, automatic start panels and synchronizing panels.

Water: Temporary supplies for caterers, shower units and site

Climate Control:  Heating & air-conditioning depending on time of year.

Temporary Event Structures

We offer a comprehensive range of temporary structures to suit your specific requirements as follows:

  • Big top tents for large groups, concert arenas etc.
  • Clear span or traditional marquees for family days, hospitality events or exhibition use
  • Display tents or modular exhibition style units in a wide variety of unusual shapes and sizes

Temporary dining & crew facilities during set up & take down of the event

Theming & Decoration

We can supply a range of ideas to theme your venue or temporary structure whether it be a large marquee celebration, your own offices or warehouse facility.  Services include draping, floristry, projection screens, prop hire & manufacture and full lighting services.  A cross-section of themes are listed below for your consideration.

  • Gangster Mobs and Molls
  • Alice in Wonderland
  • Cruise the World
  • Arabian Nights
  • Roman Orgy
  • Underwater
  • Caribbean
  • Egyptian
  • French

  • Tudor – Medieval or VIP
  • Futuristic Year 3000
  • Black and White
  • Hippy 1970’s
  • Colour Party
  • Hollywood
  • American
  • Western
  • Jungle

  • Italian Topiary Garden
  • Palm Court 1920’s
  • Carnival / Circus
  • Rock N’ Roll
  • James Bond
  • Dickensian
  • Canadian
  • Oriental
  • Indian

Creche

Our crèche staff are selected and trained not only for their ability to work with and entertain children, but also just as importantly for their ability to relate to the rest of your visitors or guests. They are bright, attractive and personable, in exhibitions and at events they additionally work as promotion staff and as hosts. All are fully qualified, Police & Ofsted checked & come with a variety of basic unbranded uniform styles.

Entertainment & Entertainers

We will provide you with a vast range of ideas, arrange all the activities to suit your day, and make sure the whole event runs smoothly.  Activities are tailored to your specific objectives and of course budget and could include a selection from the following.  We also have access to the best entertainers in the business from the bizarre to the burlesque and will recommend the ideal act/s for your event.  Arena Acts are also an excellent way of entertaining large numbers especially for family days.

  • Bouncy Boxing (Inflatable)
  • Bouncy Castles – Under 5’s
  • Velcro Bar Fly (Inflatable)
  • Sumo Wrestling
  • Bucking Bronco
  • Giant Scalectrix
  • Radio Controlled Cars
  • Human Table Football
  • Flintstones Bedrock Challenge
  • Keg, Loo or Beer Barrel Racing

  • Mobile 9-hole Mini-Golf
  • Ferret Racing
  • Falconry display
  • Cub Go-Karts (3 year olds)
  • Mobile Quasar – (Inflatable)
  • Face Painters
  • Clowns/Stiltwalkers
  • Jesters/Fireaters
  • Wandering Magicians
  • Rain Forest Road Show

  • Tattooists
  • Limbo Dancing
  • Steel Band
  • Simulators
  • Children’s Quad Bikes
  • Human Gyroscope
  • Laser Clay Pigeon Shooting
  • Gladiator/It’s-A’ Knockout
  • Bungee Running
  • (Inflatable)Fortune Teller

Catering & Bar Services

Catering: We can provide a recommended catering solution for a wide variety of large scale events complete with staffing, equipment, ideas for glassware & crockery and menus to suit your budget.  We have several excellent catering partners who provide different styles for specific events such as:

  • Barbecues for large groups
  • Themed Banquets
  • Silver Service sit down lunches/dinners or deluxe buffets
  • Finger food and canapés for your VIP’s

Bar Services: Choose from our themed bars, event bars or cocktail bars that are supplied with friendly professional staff.  We also have access to an excellent choice of wines for your special occasion.

Production Services

  • Sound – engineered PA systems for bands, disc jockeys and outdoor events
  • Lighting requirements – intelligent, moving effect, discotheque, stage, ambient, emergency, lasers and floodlighting
  • Specialist effects to create a wide variety of different environments, utilising a range of projectors, pyrotechnics and computer generated characters
  • Staging and creative set design
  • Rigging services for temporary installations

Miscellaneous Services

There are many other elements that need to be considered when planning for a successful event involving potentially thousands of guests.  We have listed other services that we provide as part of the overall ‘package’ which are not covered in the above sections:

  • Insurances – on site equipment, public & employee liability and personal accident if required
  • Portable roadways + HGV access trackway
  • Disabled viewing facilities
  • Plant & machinery hire
  • Crowd & safety barriers
  • Signage – locally and on site
  • Litter patrol teams
  • Portable communications
  • Health & safety legislation and adherence
  • Fire safety equipment
  • Waste disposal and refuse
  • Ticketing & access control

For further information please contact us.

Call 01865 877 877 or send us a message to discuss your requirements.